Primavera P6 Enterprise Project Portfolio Management Certified Implementation Specialist v8.1 (1z0-535)

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Total 74 questions

Select the true statement regarding currencies.

  • A. Only one base currency is supported per database.
  • B. Currencies are updated dally as pet exchange rates.
  • C. Only 10 currencies are supported in Primavera.
  • D. Only two currencies are supported in Primavera.

Answer : A

Explanation: All costs are stored in the Based Currency. All costs are stored in the Base
Currency and all other Currencies are calculated values using the Base Currency value and conversion rate.

You are a Program Manager reviewing Portfolio Performance data. You see a number of
Issues that are assigned to a Responsible Manager.
What does Responsible Manager mean within Primavera P6 EPPM?

  • A. the person responsible for resolving the Issue
  • B. the person who identified the Issue
  • C. the element from the Organizational Breakdown Structure associated with the Issue
  • D. the manager to which the Issue has been assigned

Answer : A

Note: When you associate a responsible manager with an EPS Node, any projects you add to that branch of the EPS are assigned that manager element by default.
When you create a user, you have to give them Responsible Manager assignments in order for them to see projects.
Your EPS and your OBS need to have a one-to-one relationship. If you give a user a
Responsible Manager assignment (OBS) that is not tied to an EPS, Project or WBS level, they will not see any projects when they log into the Primavera Client application or the
Web Application.

Select three functions available in P6 EPPM Web Portfolios that will allow a Portfolio
Manager to analyze and prioritize projects in their portfolio.

  • A. Waterline
  • B. Add Project
  • C. Copy Project
  • D. Bubble Chart
  • E. Create spreadsheet
  • F. Scorecard
  • G. Modify Project

Answer : A,D,F

Explanation: A: To assist with more sophisticated analysis of a set of projects, you can also use a scorecard to conduct a waterline analysis. A waterline is a visual modeling tool that ranks projects into two separate groups by sorting and applying a constraining limit.
D: Working with Portfolio View Bubble Charts
In addition to plotting data along the X axis and Y axis, bubble charts also adjust the relative size of each entity's bubble or circle to depict a third value, and they group the data by still a fourth value.
Note: Example: A user wants to analyze original budget, cost variance, and at completion total cost for each project in a portfolio. The user also wants to compare this data to another portfolio grouping projects by division/office and showing risk level, actual total cost, and at completion total cost. The user navigates to the Portfolio Analysis page and customizes the portfolio views, filters, scenarios, and bubble chart options shown below.
The user sets Original Budget to display on the X-axis and Cost Variance on the Y-axis.
Next, the user selects At Completion Total Cost as the bubble size and sets the Group by to Project. When the chart appears, each bubble represents a single project; the size of the bubble represents the At Completion Total Cost value for the project; the bubble's position on the X-axis represents the original budget value for the project; and the bubble's position on the Y-axis represents the cost variance value for the project. The user configures a second bubble chart to display Risk Level on the X-axis, Actual Total Cost on the Y-axis, and At Completion Total Cost for the bubble size. This time, the projects in the portfolio are grouped into bubbles by division/office.
F: Use this table to analyze, sort, and select projects. Only the projects you mark in the check box column appear in the Capacity Planning chart.
Reference; P6 EPPM Administrators Guide

You are a Project Manager who is closing out a completed project. You have confirmed that all hours that should be charged to the project have in fact been charged. You have conducted your Lesson Learned activity. All parties agree that the project is complete.
Which project status is the best choice for this project?

  • A. Active
  • B. Inactive
  • C. What-If
  • D. Planned

Answer : B

Explanation: The Inactive Project Status should be given to projects that have been completed or curtailed so there will be no more work left to do on them.
Note: The P6 Project Status field is found on the General tab of a Primavera P6 project whether you are using P6 Professional or P6 web.
It can be set to one of four values; Planned, Active, What-If or Inactive.

Select the statement that best describes "Manage Scenarios" functionality.

  • A. You can create a portfolio for your own use or for sharing with other users.
  • B. You can view portfolio data in different forms.
  • C. You can capture a snapshot of project data at a specific moment in time.
  • D. You can select a portfolio to work with or execute commands in the Action bar.

Answer : B

Explanation: The Scenarios page enables you to view the list of all scenarios available to you. Use this page to modify and delete scenarios, view or add notes for a scenario, and send e-mail to users associated with a scenario. Each entry represents a project code,
EPS node, or portfolio and includes an identifying icon, name or title, and the number of associated scenarios. Only entries with existing scenarios are defined.

Screen Elements -

Search field -
The text or numeric value you want to use to search for portfolio views by name.
This is an incremental search field. As you type, the list of entries is refreshed and matching portfolio view names automatically expand in the list. To reset the list, clear the
Search field.
For example, enter budget or just bu to find all views with the word "Budget" in their names.

Title field -
The name of the scenario.
The title can contain up to 255 characters, and it does not have to be unique.
You can click the hyperlink to open the scenario.

Available To -
Indicates the user access level for each scenario.
Global: All users can view the scenario.
User: Only you (the current user) can access the scenario.
Multiple Users: A select group of users, including you, have access to the scenario.

Created By field -
The user name of the person who created the scenario.

Date Created -
The date and time the scenario was created.

Notes field -
The notes associated with the scenario.

E-Mail -
Enables you to send selected information about the current item to one or more recipients through e-mail. For user scenarios, this field is blank.

Tips -
The notes you append to a scenario are not related to the application-wide Notebooks feature.

Getting Here -
Click the Portfolios menu and choose Manage Scenarios.
Reference: Oracle Primavera P6, Manage Scenarios Page

Identify the true statement.

  • A. The Must Finish By constraint is used as the starting date for the backward pass.
  • B. The Must Finish By constraint forces all activities In the project to finish by that date.
  • C. The Must Finish By constraint affects the total Role limits for the project.
  • D. All activities have negative total float without a Must finish By constraint assigned to the project.

Answer : B

Explanation: Must Finish date is not constraining Activity. It is used to calculate the schedule on "Backward pass" to show the float whether negative or positive. If Must finish date is less than current project finish date then some critical activities will be showing negative float but if current project finish date is less than must finish date then it will show all positive float.
The Must Finish By date can be thought of as a project level constraint. Once the last activity in the schedule exceeds this date, negative float will appear.
This can be tricky because the Must Finish By date isnt assigned to a specific activity.
Instead, its a project constraint, so check the Projects windows Date tab in the details area and make sure that the Must Finish By date is either not set to anything at all, or if utilized, is set to at least one day past the calculated project finish date.
Of course, if the project really must finish by a certain date and this field has been set in
Primavera P6 accordingly, then normal schedule delay mitigation processes apply.
Note 2: Negative float appears when an activity that has Late dates that are earlier than the
Early dates. In other words, the critical path dates now exceed a hard constraint date on one or more of the activities and are reporting this fact with the negative float calculation. If you see negative float, something important is now scheduled after its delivery date.
Normally such activities are easy to find with a filter or two and a little column adding in the table. However, there is one constraint that doesnt appear in the network but can create all manner of chaos if you dont know its been set.
Note 2:
Primavera calculates the backward pass starting from the end date of the project finish date you enter manually. Therefore, if the end date is not possible to be achieved using the network logic that you have made, then you will always get negative total float.

Select the true statement regarding Global Change.

  • A. Global change can be executed by any user.
  • B. Global change can modify Global Codes.
  • C. Global change can modify Global Security Profiles.
  • D. Global Change can replace existing project data with new data.

Answer : D

Explanation: primavera p6 Global change feature enables you to make changes to all activities, or a selected group of activities, at one time. You can use Global change to edit existing values or assign new values. For example, you can create a statement to assign resource assignments to a group of activities.
When you run Global change, data exclusively locked by another user does not change. To obtain exclusive access, before opening the project, choose Exclusive in the Access Mode section of the Open Project dialog box.
You must have access to the activities to which you want to make Global changes. If your security profile does not enable you to access all the activities, you will not be able to commit the changes you make.

Global change conditions -
If statements control which project data changes. Then and Else statements specify the changes to be made. You can define an unlimited number of If, Then, or Else statements.
Reference: Primavera P6 Global Change

Cost accounts are hierarchical, and______.

  • A. are assigned in Project Details
  • B. are created and managed at the Project level
  • C. are applicable to all projects in the EPS
  • D. are assigned to users with security

Answer : C

Explanation: In primavera P6 we can create cost accounts and associate them with activity resource assignments or expenses in a project. Cost accounts are hierarchical, and they enable you to track activity costs and earned value according to your organizations specific cost account codes.
You can specify a projects default cost account. This cost account is used for resource assignments to activities and project expenses in the open project.
Note: You can specify a projects default cost account. This cost account will be used for resource assignments to activities and project expenses in the open project.
-> Choose Enterprise, Projects and display Project Details.
-> Select the project to which you want to assign a default cost account.
-> Click the Defaults tab.
-> In the Defaults for New Activities section, click Primavera Browse Button in the
Cost Account field.
-> Select the cost account you want to assign as the default, then click the Select button.
Reference: Oracle Primavera P6 Cost Account

You are a Project Manager who is managing several projects in Primavera P6 EPPM Web interface. Identify the valid navigation options for opening a project in the Web interface.

  • A. In the Personal Workspace/GANTT Chart portlet, double-click the project name.
  • B. In the Personal Workspace/My Projects, click the project name.
  • C. In Portfolios/Executive Summary click the project name.
  • D. In Portfolios/GANTT Chart click the project name.

Answer : B

Explanation: For the portfolio, project, or project code filter criteria specified for a dashboard, the My Projects portlet displays summaries for projects you:
* are assigned to as a resource or as an activity owner
* have been invited to
* are the owner of have OBS access to
* The portlet displays the project start and finish dates, current percent complete, date last summarized, and the project owner. The link to the project name enables you to open the project in the Projects section.

Reference: My Projects portlet -

Select two true statements regarding Calendars.

  • A. Global Calendars are available to a subset of projects.
  • B. Project Calendars are available for the current project only.
  • C. Only a limited number of calendars can be created.
  • D. Resource calendars are applied to all Resources with the same Primary Role.
  • E. Activity type determines whether the activity uses Resource Calendars for scheduling.
  • F. Activity Calendars are managed by individual Resources.

Answer : E,F

Select the statement that best describes a global portfolio.

  • A. It is available to single users.
  • B. It is assigned by a filter.
  • C. It must be manually refreshed.
  • D. It is available to all users.
  • E. Access is governed by security.

Answer : D

Explanation: The drop-down list shows the enterprise project structure by dividing project portfolios into two groups: the "Global Portfolios," which span the entire organization, or
"User Portfolios," which are important to the individual project manager.

Select the best definition of Resource within Primavera P6 EPPM.

  • A. Labor effort required to complete an activity
  • B. Materials used to complete an activity
  • C. Anything used to complete an activity
  • D. Equipment required to complete an activity

Answer : C

Explanation: Estimating Activity Resources is the process of estimating the type and quantities of material, people, equipment, or supplies to perform each activity.
If the contract documents require resource and/or cost loading, the
Scheduler must assign resources to the activities. Even if the contract does not require resource / cost loading, it is good practice; by assigning (i.e. loading) resources for each activity, available resources can be scheduled in accordance with resource consumption limitations (i.e., money, labor hours, etc) by resource leveling or balancing
Reference: Project Management Institute. Chapter 6: Project Time Management. A
Guide to the Project Management Body of Knowledge (PMBOK ), Fourth
Edition. Page(s) 129-164. Project Management Institute, Newton Square,
PA. 2008.

Select the appropriate example that demonstrates how materials are measured in P6.

  • A. $75/minute
  • B. $75/Hour
  • C. $75/linear foot
  • D. $75/day

Answer : B

Explanation: Time based calculations in P6 are based on hours/minutes.

You are a Project Manager that used Primavera P6 EPPM Web interface. You are trying to determine if some Project level User Defined Fields might be appropriate for one of your projects. You launch Primavera P6 EPPM Client to view enterprise data. You are unable to launch the application. What is the probable issue that must be addressed with your
System Administrator?

  • A. You do not have appropriate security privileges.
  • B. You do not have appropriate license.
  • C. You are not a Responsible Manager.
  • D. You need additional memory added to your machine.

Answer : A

Explanation: You are able to see but unable to launch the Primavera P6 EPPM Client.
This indicates a security problem. You lack the proper permissions.

You are working in a project plan that has been baselined multiple times. Each of the baselined reflects expected effort for three different sets of defined scope. After reviewing the plan, management has decided that a previous baseline/scope definition will be used going forward.
Which action should be executed in the Client?

  • A. Restore
  • B. Copy/Paste
  • C. Export
  • D. Check Out

Answer : A

Explanation: Restore a Baseline: Use restore a baseline to modify a baseline project.
You must first unlink a baseline from its current project by restoring it as a separate project.
You can then work with this restored baseline project as you would any other project in the
Reference; P6 EPPM User's Guide, Working with Baselines

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Total 74 questions