Managing Projects with Microsoft Project 2013 v6.1 (74-343)

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Total 101 questions

You are managing a project by using Project Professional 2013.
Your project schedule contains 1000 tasks which are in outline format. You discover that the Design summary task is located below the Build summary group of tasks.
You need to move the Design summary task and its detail tasks to the proper location.
What should you do?

  • A. Click on the Design summary task name and drag it above the Build group of tasks.
  • B. Make the Design summary task grouping a manual task, and drag the Design task name above the Build group of tasks.
  • C. Cut all of the tasks below the Design summary task and paste them above the Build group of tasks.
  • D. Click on the ID number for the Design summary task grouping and drag the group above the Build group of tasks.


Answer : D

You are a project manager and have built a project plan by using Project Professional
2013.
Your project plan has both fixed duration and fixed work tasks.
You have been asked to denote key existing tasks as milestones in the Gantt view.
What should you do?

  • A. Format the bar styles in the Gantt view to denote the tasks as milestones.
  • B. Enter the word Milestone in the Task Duration column to set the task as a milestone.
  • C. Set the Duration column to 0 to set the task as a milestone.
  • D. Navigate to View, Text Styles, select Milestones, and then select the black diamond.


Answer : C

You are project manager who uses Project Professional 2013.
Your organization uses Microsoft SharePoint 2013 and uses a SharePoint task list to define the tasks required on an upcoming project. The task list contains over 100 items.
You need to create a project based on the tasks in the SharePoint list in the most efficient manner.
What should you do?

  • A. Export the tasks into Microsoft Excel and then import the Excel file into Project Professional 2013.
  • B. Edit the Project Summary Task hyperlink column to point to the SharePoint task list and click the Import button.
  • C. Open the tasks directly from the SharePoint site into Project Professional 2013.
  • D. Copy and paste the tasks from SharePoint into Project Professional 2013.


Answer : C

Your company uses Project Standard 2013 to track project progress.
You need to accurately calculate cost performance index (CPI) as a health indicator.
Which three actions should you perform? (Each correct answer presents part of the solution. Choose three.)

  • A. Ensure there is a value in the Status Date field.
  • B. Ensure there is a value in the Standard Rate field.
  • C. Ensure Task Dependencies exist in the schedule.
  • D. Enter actual progress information.
  • E. Level resources within available slack.


Answer : A,B,D

You are a project manager who uses Project Professional 2013.
A customer has sent you a project plan, which contains several custom fields that you want to use in your project. You have a custom field named CF1 in the Number1 field in your project, and you have a custom field named CF2 in the Number1 field of your customer's project.
You need to copy the custom fields from your customer's project into your own. You do not want to overwrite your project custom field.
You open both projects.
What should you do next?

  • A. Use the Organizer to move the custom fields from one project to the other.
  • B. Cut and paste the custom fields from one project to the other.
  • C. Drag the custom fields from one project to the other.
  • D. Open the custom fields dialog box and use the Import Fields button.


Answer : D

You manage a project for an organization that uses Project Professional 2013.
You reset the baseline for some selected tasks. After the baseline has been updated with the new values, you realize that some of the summary baseline duration values are not correct.
You need to resolve this problem.
What should you do?

  • A. Update the summary tasks manually with the new duration values.
  • B. Change all task durations to the same denomination values, such as days, weeks, or months.
  • C. Reset the baseline for the selected tasks and select the Roll up baselines to all summary tasks option.
  • D. Reset the summary tasks to manual scheduling.


Answer : C

You are a program manager who uses Project Professional 2013.
You manage a portfolio of projects for a large point of sale implementation. All of your project managers have created individual project schedules. You discover that you have resource constraints since multiple resources are working on multiple projects.
You need visibility into resources across all projects so that you can most efficiently manage the resources and their availability.
What should you do?

  • A. Create a shared resource pool and send the location to each project manager. Open the individual project and the resource pool. From the individual project, select Resource Pool, Share Resources, and choose Use Resources.
  • B. Create a shared resource pool and send the location to each Project Manager. Open the individual project, select Resource Pool, Share Resources, and choose Use Resources.
  • C. Create a master resource list and send it to each project manager. Open the individual project and copy and paste it into the Resource Sheet.
  • D. Create a master resource list and send it to each project manager. Open the individual project, select Team Planner, and add the resources.


Answer : A

Your organization uses Microsoft Project 2013.
You are finalizing the Project Schedule for a very complex project with over 100 resources.
You need to ensure that all tasks are assigned to resources.
What should you do?

  • A. Use Task Usage view and look for Unassigned tasks.
  • B. Use Resource Graph view and look for the Unassigned resource name.
  • C. Use Resource Usage view and look for the Unassigned resource name.
  • D. Use Resource Sheet view and look for Unassigned tasks.


Answer : C

You are a project manager, and your organization uses Project Professional 2013.
You have created a detailed project schedule and have identified two tasks that are causing your resource to be overallocated.
You need to use the Team Planner to reassign these tasks from the overallocated resources to underallocated resources with the same skill set.
What should you do?

  • A. Right-click the task and reassign it to the underallocated resource.
  • B. Drag the underallocated resource on the task to reassign it.
  • C. Drag one of the tasks from the overallocated resource to the Unassigned Tasks section.
  • D. Right-click the resource and reassign it to the underallocated resource.


Answer : A

You are a project manager who uses Project Standard 2013.
You are creating a preliminary project schedule and are estimating the number of resources required prior to finalizing the schedule. You do not have named resources to complete the tasks, but you know the resource roles that are necessary. One of the roles needed is architect.
You need to estimate how many architect hours are required to complete the work.
What should you do?

  • A. Add a Material Resource named architect.
  • B. Add a Budget Resource named architect.
  • C. Add a Work Resource named architect,
  • D. Add a Cost Resource named architect.


Answer : C

You are a project manager for a company that is based in New York and London. The company uses Project Professional 2013.
Teams from both offices are working together on a project. Since the two offices are located in different regions, the teams have separate company holiday schedules and working times.
You need to ensure that the effort for each resource and task is set up properly in the calendar.
You want to achieve this goal by using the least amount of time and effort.
What should you do?

  • A. Create a London calendar from the standard calendar and assign the London calendar as the project calendar.
  • B. Create a new base calendar for London that includes all of the London office's company holidays and assign it to all London resources.
  • C. Manually edit each London resource's calendar to add all of the London office's company holidays.
  • D. Assign the 24-hour calendar to all tasks and select Scheduling ignores resource calendars.


Answer : B

You are a project manager who uses Project Standard 2013.
You manage a large project and are capturing actual work for the tasks as they are being worked.
You do not need to enter the time on the actual day worked; however, you need to capture the total amount of time spent on the task.
The fixed work task has a baseline of 20 hours, and the developer's timecard displays the following hours:
-> Monday = 2 hours
-> Tuesday = 8 hours
-> Wednesday = 4 hours
-> Thursday = 2 hours
-> Friday = 2 hours
The developer informs you that the task is now complete.
You need to update the actual work and mark the task complete.
What should you do?

  • A. Open the Task Form and format it to show Work Details. Enter 20 hours in the Actual Work for the resource. Enter 0 hours in the remaining work. Mark the task as 100% complete.
  • B. Open the Task Form and format it to show Schedule Details. Enter 18 hours in the Actual Work for the resource. Enter 2 hours in the remaining work. Mark the task as 100% complete.
  • C. Open the Task Form and format it to show Work Details. Enter 18 hours in the Actual Work for the resource. Enter 0 hours in the remaining work.
  • D. Open the Task Form and format it to show Schedule View. Enter 18 hours in the Work column for the resource.


Answer : C

You are a project manager who uses Project Standard 2013.
You manage a software development project and have acquired two additional resources to assist in the completion of tasks that are on the critical path. Both resources are also assigned to participate in other projects. Resource1 is available 50% and Resource2 is available 75%.
You need to add the resources with their availability to the project schedule and make any allocation problems visible.
What should you do?

  • A. Assign the two resources to the tasks with the following units: Resource1 = 50%, Resource2 = 75%.
  • B. Select the Resource Sheet and change Max Units to the following: Resource1 = 50%, Resource2 = 25%.
  • C. Select the Resource Sheet and change Max Units to the following: Resource1 = 50%, Resource2 = 75%.
  • D. Assign the two resources to the tasks with the following units: Resource1 = 50%, Resource2 = 25%.


Answer : C

You are using Project Standard 2013.
You want the ability to see only tasks that have finish dates past their deadline date
You need to achieve this goal using a custom field.
What should you do?

  • A. Create a Lookup containing the values Yes and No against the Task Text1 custom field. Write a formula that compares the deadline date to the finish date and displays the correct value from the Lookup table.
  • B. Use the Task Flagl5 custom field. Write a formula that compares the deadline date to the finish date, and set the result to Yes or No.
  • C. Use the Task Text30 custom field, also known as the Deadline Flag, since it automatically provides this capability.
  • D. Rename the Task Number1 custom field to Deadline passed. Write a formula that compares the deadline date to the finish date and displays Yes or No in the field.


Answer : B

You are a project manager for an organization that uses Project Professional 2013.
You manage a critical project across multiple regions. All information regarding the project must be shared through email directly to the stakeholders.
You have already added all of the tasks and milestones to Timeline, aiming to present the most important information of the project through graphs. You are not allowed to send the
.mpp file to your stakeholders since they will not be able to open it.
You need to share the Timeline view through email.
What should you do?

  • A. Select Visual Reports, select a Built-in template for Timeline views, and click Generate. When the report has been generated, copy and paste the output in the body of your email.
  • B. Activate the Timeline view. Click the View tab, select Other Views, and choose Save View. Name this view and save it, before going to the body of your email and attaching the view you just saved.
  • C. Activate the Timeline view. Then go to the Format tab and click Copy Timeline For Email. Paste where necessary in the body of your email.
  • D. Choose File, Share. In the Share page, select Email. Then select Send as Attachment.


Answer : C

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Total 101 questions